gmail logo

Going on a vacation or an official trip? Want to send those automated “out of office” auto replies from your Gmail account? Well, you don’t need to look for third party apps or plugins. Google now has it’s own auto-responder.

Google Labs has come out with yet another new feature in GMail called Canned Responses. As reported in the Official Google Blog, you can now save a reply as a canned response, and can choose this response as a reply to the future e-mails you will be getting.

How to create Auto reply (canned response) in Gmail?

So, here is how to create Canned Responses (Gmail has now rebranded it as Vacation Responder),

  • Click on Settings (gear icon) on upper right hand corner of your Gmail inbox page.
  • Under the General tab, look for “Vacation Responder” section with On and Off radio buttons. Make sure Vacation Responder On is selected.
  • Enter appropriate subject and message body text.
  • Choose the dates it goes live and ends (optional).
  • Also note that you can have Gmail send automatic replies only to people in your address book by checking Only send a response to people in my Contacts option
  • Additionally, you can provide some useful details in the Message box like alternate mode of contact or contact details of a colleague who can be reached in your absence.


Raju is the founder-editor of Technology Personalized. A proud geek and an Internet freak, who is also a social networking enthusiast. You can follow him on Facebook and on Twitter. Mail Raju PP. Follow rajupp


  • JJ

    I had no idea. There are so many options in the Labs menu! Crazy.

    JJs last blog post..Gonna be the first on Google

  • Boosters

    You are Great Man. Thank YOu :)

  • Raju

    but many of those features are useless 😀 like Goggles!!

    I guess you are a Gmail fan like me. If so, read other posts on GMail here

  • techniqueal t.

    this is cool. wasn’t aware this can be done. m a gmail user myself so i find this post very helpful, especially at work. will do this right away ^_^

    techniqueal t.s last blog post..Add Nice Tooltips using Nice Titles in Blogger

  • Raju

    cheers mate! i am glad you liked it

  • Yasser Kinanah

    Thank you man :)

    Yasser Kinanahs last blog post..اعتذرت من المشتركين بعد انقطاع مساء الإثنين

  • Raju

    My pleasure buddy :)

  • TR

    This would be great, but unfortunately this doesn’t work for the emails generated from a form on my website. When gmail tries to send the response back it auto fills in a crazy email address from my domain instead of using the from email address or the reply-to email address.

  • Tushar

    I got your mail & would get back to you soon.

    Tushar Betal
    Uttsha Interior Private Limited

  • Gmail user

    OK, can you explain to us how to have the signature added to all canned responses? This doesn’t seem to work when I try it (canned responses work, but the automatic signature is not attached).

    If you save the signature into the canned response, that’s less than ideal – it doesn’t update if you change the signature. Furthermore, the images inserted that way seem to be broken.

  • Andi

    The CANNED Option at Filtering is not available, even canned has enabled before !!

    • I follow instructions

      You might want to think about following directions. It works exactly as the article says.

  • sabuj

    Please use this……

    Sign in to Gmail.
    Click the gear icon in the upper-right and select Gmail settings along the top of any Gmail page.
    From the General tab, select Vacation responder on in the Vacation responder: section.
    Enter the subject and body of your message in the Subject: and Message: fields.
    If you’ve enabled a personalized signature in your settings, Gmail will automatically append it to the bottom of your vacation response.
    Check the box next to Only send a response to people in my Contacts if you don’t want everyone who emails you to know that you’re away from your mail.
    Click Save Changes.

  • nancyfortetailordesign

    I am trying to create a auto response email to everyone that emails my business gmail.  I went to settings and hit enabled on the auto reply to all and hit save changes.  I want to put in my business message, but I don’t see anywhere to place this and I don’t see that it works? Help anyone