60+ Useful Microsoft Word Keyboard Shortcuts for PC and Mac

Best Keyboard Shortcuts for MS Word

by: - Last updated on: September 17th, 2021
Key Takeaways
  • Microsoft Word is one of the most powerful and useful tools out there.
  • Many users use this tool on a daily basis for writing assignments, scripts, and many more.
  • We have summarized a list of the best keyboard shortcuts to use in Microsoft Word.

Microsoft Word was launched in 1983 and since then it has been an indispensable tool for many. Many users use this program on a daily basis to write assignments, scripts and much more. But sometimes performing each action by dragging the cursor can become time-consuming and annoying at the same time.

best keyboard shortcuts word

Do you want to speed up the writing and formatting process? Do you want to take your productivity up a notch? We have it all for you. Today, we are taking an in-depth look at some of the best Microsoft Word keyboard shortcuts that will help you write or edit your next document with ease.

1. Frequently used Microsoft Word Shortcut Keys

The following table contains the list of some of the most frequently and commonly used keyboard shortcuts in Microsoft Word.

Action Shortcut
Open a Word document Ctrl+O Command+O
Create a new document

Ctrl+N

Command+N

Save the document Ctrl+S Command+S
Close the document. Ctrl+W Command+F4
Cut the selected content to the Clipboard

Ctrl+X

Command+X

Copy the selected content to the Clipboard

Ctrl+C

Command+C

Paste the contents of the Clipboard

Ctrl+V

Command+V

Select all document content

Ctrl+A Command+A
Apply bold formatting to text Ctrl+B Command+B

Apply italic formatting to text

Ctrl+I Command+I

Apply underline formatting to text

Ctrl+U Command+U

Decrease the font size by 1 point

Ctrl+[

Command+[
Increase the font size by 1 point

Ctrl+]

Command+]

Center the text

Ctrl+E

Command+E

Align the text to the left

Ctrl+L

Command+L

Align the text to the right

Ctrl+R

Command+R

Cancel a command

Esc Esc

Undo the previous action

Ctrl+Z

Command+Z

Redo the previous action, if possible

Ctrl+Y

Command+Y

Adjust the zoom magnification

Alt+W Option+W

Split the document window

Ctrl+Alt+S Command+Option+S

2. Shortcuts for Ribbon Panel

The following shortcuts will help you access different tabs in the ribbon panel like home, insert, layout tab, and more.

Action Shortcut
Move to the Tell me or Search field Alt+Q Command + c
Open the File page

Alt+F

Option+F
Open the Home tab

Alt+H

Command + v
Open the Insert tab

Alt+N

Option+N
Open the Design tab

Alt+G

Option+G
Open the Layout tab Alt+P Option+P
Open the References tab

Alt+S

Option+S
Open the Mailings tab

Alt+M

Option+M
Open the Review tab

Alt+R

Option+R
Open the View tab

Alt+W

Option+W

3. Shortcuts to Navigate the Document

When writing, there are multiple instances when we navigate between different parts of the document. These shortcuts help us in doing exactly that.

Action Shortcut

Move the cursor one word to the left

Ctrl+Left arrow key Command+Left arrow key

Move the cursor one word to the right

Ctrl+Right arrow key

Command+Right arrow key

Move the cursor up by one paragraph

Ctrl+Up arrow key

Command+Up arrow key

Move the cursor down by one paragraph

Ctrl+Down arrow key

Command+Down arrow key

Move the cursor to the end of the current line

End

End

Move the cursor to the beginning the current line

Home Home

Move the cursor to the top of the screen

Ctrl+Alt+Page up Command+Option+Page up

Move the cursor to the bottom of the screen

Ctrl+Alt+Page down Command+Option+Page down

Move the cursor by scrolling the document view up by one screen

Page up

Page up

Move the cursor by scrolling the document view down by one screen

Page down

Page down

Move the cursor to the top of the next page

Ctrl+Page down

Command+Page down

Move the cursor to the top of the previous page

Ctrl+Page up

Command+Page up

Move the cursor to the end of the document

Ctrl+End

Command+End
Move the cursor to the beginning of the document

Ctrl+Home

Command+Home

Move the cursor to the location of the previous revision

Shift+F5

Shift+F5

Move the cursor to the location of the last revision made before the document was last closed

Shift+F5 Shift+F5

Cycle through floating shapes, such as textboxes or images

Ctrl+Alt+5 Command+Option+5

Exit the floating shape navigation and return to the normal navigation

Esc Esc

Display the Navigation task pane

Ctrl+F

Command+F
Display the Go To dialog

Ctrl+G

Command+Option+G

Cycle through the locations of the four previous changes made to the document

Ctrl+Alt+Z

Command+Option+Z

4. Shortcuts for Selecting the Text and Graphics

Now that you know how to navigate the Word document using shortcut keys, let’s take a look at how to select the text or graphic easily using keyboard shortcuts.

Action Shortcut

Select text one character at a time

Shift+arrow key Shift+arrow key

Select text one word at a time

Ctrl+Shift+Arrow

Cmd+Shift+Arrow

Select from insertion point back to start of the line

Shift+Home

Cmd+Shift+Arrow right

Select from the insertion point to end of the line

Shift+End

Cmd+Shift+Arrow left

Enter selection mode

F8

F8

Cut text to the spike

Ctrl+F3 Cmd+F3

Paste the spike

Ctrl+Shift+F3 Command+Shift+F3

5. Shortcuts to Align and Format Paragraphs

The following shortcuts will help you align and format the paragraphs in a document with ease.

Action Shortcut

Center the paragraph

Ctrl+E

Command+E

Justify the paragraph

Ctrl+J

Command+J
Align the paragraph to the left Ctrl+L Command+L

Align the paragraph to the right

Ctrl+R

Command+R

Indent the paragraph.

Ctrl+M

Command+Shift+M

Remove a paragraph indent

Ctrl+Shift+M

Command+Shift+M

Create a hanging indent

Ctrl+T

Command+T

Remove a hanging indent

Ctrl+Shift+T

Command+Shift+T

Remove paragraph formatting

Ctrl+Q

Command+Q

Apply single spacing to the paragraph

Ctrl+1

Command+1

Apply double spacing to the paragraph

Ctrl+2

Command+2

Apply 1.5-line spacing to the paragraph

Ctrl+5

Command+5

Add or remove space before the paragraph

Ctrl+0

Command+0
Enable AutoFormat

Ctrl+Alt+K

Command+Option+K

Apply the Normal style

Ctrl+Shift+N

Command+Shift+N

Apply the Heading 1 style

Ctrl+Alt+1

Command+Option+1
Apply the Heading 2 style

Ctrl+Alt+2

Command+Option+2

Apply the Heading 3 style

Ctrl+Alt+3

Command+Option+3

Display the Apply Styles task pane

Ctrl+Shift+S Command+Shift+S

Display the Styles task pane

Ctrl+Alt+Shift+S

Command+Alt+Shift+S

6. Shortcuts for Text Formatting

These keyboard shortcuts will help you in formatting text like changing font size and more.

Action Shortcut

Display the Font dialog

Ctrl+D

Command+D

Increase the font size

Ctrl+Shift+ (>)

Command+Shift+ (>)

Decrease the font size

Ctrl+Shift+ (<) Command+Shift+ (<)

Increase the font size by 1 point

Ctrl+ (]) Command+ (])

Decrease the font size by 1 point.

Ctrl+ ([) Command+ ([)

Switch the text between upper case, lower case, and title case

Shift+F3

Shift+F3

Change the text to all upper case

Ctrl+Shift+A

Command+Shift+A

Hide the selected text

Ctrl+Shift+H

Command+Shift+H
Apply bold formatting.

Ctrl+B

Command+B

Apply underline formatting

Ctrl+U

Command+U

Apply underline formatting to the words, but not the spaces

Ctrl+Shift+W

Command+Shift+W

Apply double-underline formatting

Ctrl+Shift+D

Command+Shift+D
Apply italics formatting.

Ctrl+I

Command+I

Apply small caps formatting

Ctrl+Shift+K

Command+Shift+K

Apply subscript formatting

Ctrl+ (=)

Command+ (=)

Apply superscript formatting

Ctrl+Shift+ (+)

Command+Shift+ (+)
Remove manual character formatting

Ctrl+Spacebar

Command+Spacebar
Change the selected text to the Symbol font

Ctrl+Shift+Q

Command+Shift+Q

7. Shortcuts for Table Formatting

This list of shortcuts will help you navigate the table and control various elements of the table.

Action Shortcut
Select the content in the next cell

Tab key

Tab key

Select the content in the previous cell

Shift+Tab

Shift+Tab

Extend a selection to adjacent cells

Shift+Arrow keys Shift+Arrow keys
Select a column Shift+Up or Down arrow keys Shift+Up or Down arrow keys

Select a row

Shift+Alt+End or Home. Shift+Alt+End or Home.
Select the whole table Alt+5 Option+5

Insert a new paragraph in a cell

Enter Enter

Insert a tab character in a cell

Ctrl+Tab

Command+Tab

Move to the first cell in the row

Alt+Home

Option+Home

Move to the last cell in the row

Alt+End

Option+End
Move to the first cell in the column

Alt+Page up

Option+Page up
Move to the last cell in the column

Alt+Page down

Option+Page down

Move to the previous row

Up arrow key

Up arrow key
Move to the next row

Down arrow key

Down arrow key

Move one row up

Alt+Shift+Up arrow key

Option+Shift+Up arrow key
Move one row down

Alt+Shift+Down arrow key

Option+Shift+Down arrow key

Move to the next cell in the row and select its content

Tab key

Tab key

Move to the previous cell in the row and select its content

Shift+Tab

Shift+Tab

Frequently Asked Questions

Yes, most of them will work just fine in word 2007 but do note some shortcuts are designed for newer generations of Microsoft word and so might not work with the 2007 version.

Microsoft Word corrects common spelling errors with autocorrect in a pretty decent way. But sometimes you need to edit someone else's document or write a quick draft and check the spelling later. You can use the key combination Alt + F7 and it will start with the first misspelled word. If the first highlighted word at the top of the list is correct, just press Enter. You can also use the arrow to go to the correct word, ignore it, or add it to the dictionary.

Looking for a shortcut key to open the dictionary or synonym dialog box for a word directly after typing it? There are multiple ways to do that:

  • If you want to spell check, highlight the word with the keyboard and press F7. (If you press F7 without selecting the word, the entire document will be spell-checked.)
  • If you want to display the thesaurus, make sure the insertion point is inside the word and press Shift+F7.

Just pressing the F5 will open the "Go To" tab on the Find and Replace window. This allows you to quickly jump to a page, section, bookmark, etc.

Shift + F5 will jump the previous edit you made in MS Word. Press it again to go one more edit back. MS Word remembers the last two edits you made.

Ctrl+Shift+F5 will open the Bookmark window so you can edit the bookmarks.

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