If you’re serious about using Microsoft Excel, then you should get to know all of its keyboard shortcuts. Here’s a list of the most useful Excel shortcuts and how they can help you work faster. For example, did you know that you can use Excel shortcut keys to calculate all open workbooks? Learn about more keyboard shortcuts for Microsoft Excel and discover how to become a more efficient user.

excel shortcuts

Using Microsoft Excel shortcuts, you can quickly navigate through datasheets, use formulas for calculation, and many more without needing to use your mouse.

We will have a look at some of the best Excel shortcuts for Mac and Windows to help you level up your working experience in Microsoft Excel.

1. Frequently Used Excel Shortcuts

First, let us have a look at the most frequently used Microsoft Excel shortcut keys. The following table contains Excel shortcuts you might use daily to maintain records, perform calculations, and more.

Action Shortcut

Ctrl + C

Command + C

Ctrl + V

Command + V

Undo Ctrl + Z
Command + Z
Clear Delete


Ctrl + S

Command + S


Ctrl + Y

Command + Y


Ctrl + X
Command + X
Bold Ctrl + B
Command + B


Ctrl + P
Command + P

Find and replace cell contents

Ctrl + H
Command + H

Insert a hyperlink in a cell

Ctrl + K
Command + K

Format the cell contents

Ctrl + 1
Command + 1

Hide a Row

Ctrl + 9
Command + 9

Hide a Column

Ctrl + 0
Command + 0

Close your current workbook

Ctrl + W
Command + W

Fill Down

Ctrl + D
Command + D
Fill Right

Alt + G + H

Command + R

Insert cells

Shift + F2 Control + Shift + =

Delete cells


Command + Hyphen

Calculate all open workbooks



Close window

Ctrl + Esc
Command + W

Quit Excel

Alt + F4

Command + Q

Display the Go To dialog



Display the Format Cells dialog

Ctrl + 1
Command + 1

Open the Paste Special dialog

Ctrl + Alt + V Command + Option + V


Command + U



Command + I

New blank workbook

Ctrl + O
Command + O

Display the Save As dialog



Select All

Ctrl + A

Command + A

Apply or remove strikethrough formatting

Ctrl+5 Command + 5

Extend the cell selection to the left or right

Shift + Left/Right arrow Shift + Left/Right arrow

Select the entire row

Shift + Space Shift + Space

Select the entire column

Ctrl + Space Cmd + Space

Select the entire worksheet

Ctrl + Shift + Space Cmd + Shift + Space

2. Microsoft Excel Shortcuts to Enter Data Into Sheets

Data entry is one of the most important aspects of Microsoft Excel. But what if we tell you that you can double your data entry speed in Excel? Sound efficient, right?

Entering data into a cell is the most common action in Excel. But, typing out the entire address of a cell over and over again can be tedious and time-consuming. It is not that difficult to learn some basic Microsoft Excel shortcuts that will help you work more efficiently with your sheets.

This table displays all the data entry Excel shortcuts to help you enter data quickly into sheets.

Action Shortcut
Edit the selected cell


Add or edit a cell comment

Shift + F2

Shift + F2
Paste a Cell name


Complete a cell entry and move forward in the selection



Start a new line in the same cell Alt + Enter
Option + Return
Complete a cell entry and move up in the selection Shift + Enter
Shift + Return

Complete a cell entry and move to the right in the selection

Tab key

Tab key

Complete a cell entry and move to the left in the selection Shift + Tab

Shift + Tab

Cancel a cell entry

Delete the character to the left Backspace

Delete the character to the right

N/A FN + Delete

Move one character

Arrow keys
Arrow keys

Move to the beginning of the line

Move to the last cell in use on the sheet Ctrl + End Command + End

Move down one screen

Page down Page down
Enter the current time

Ctrl + Shift + colon (:)

Control + option + colon (:)

Enter the current date

Ctrl + semi-colon (;)

Control + semi-colon (;)

Move the selected cells

Ctrl + X Command + X

Copy the selected cells

Ctrl + C

Command + C

Insert a hyperlink

Ctrl + K

Command + K

Calculate the active sheet

Shift+ F9 Shift + F9

Start a formula

Equal (=) Equal (=)
Insert the AutoSum formula

Alt + =

Command + Shift + T

Insert a function

Shift + F3

Shift + F3

Open the Smart Lookup pane

Control + Option + Command + L

Define a name

Alt + M

Control + L

3. Function Key Excel Shortcuts

Function keys are a series of keys on your keyboard that perform specific operations when pressed together with other keys. They are F1, F2, F3, up to F12 in most cases. Function key Excel shortcut keys can be very useful as they will save you a lot of time and effort in MS Excel.

Let’s get started with some of the most used function key shortcuts in MS Excel.

Action Shortcut
Display the Help window


Edit the selected cell



Insert a note Shift + F2 Shift+F2
Insert a threaded comment Ctrl + Shift + F2 Command + Shift + F2

Open the Save dialog


Option + F2

Open the Formula Builder Shift + F3

Shift + F3

Open the Define Name dialog

Ctrl + F3
Command + F3
Close Ctrl + F4 Command + F4

Display the Go To dialog

F5 F5

Display the Find dialog

Shift + F5

Move to the search sheet dialog

Ctrl + F5 Control + F5
Check a spelling F7 F7

Open the thesaurus

Shift + F7 Shift + F7
Extend the selection F8 F8

Display the Macro dialog

Alt + F8

Option + F8

Minimize the active window

Ctrl + F9
Control + F9

Insert a new chart sheet



4. Office Add-Ins Task Pane Excel Shortcuts

Office add-ins are a great way to extend your Office experience beyond the standard menu bar commands. The following shortcut keys can be used when working in an Office add-in task pane. This table includes Excel shortcut keys for some commands that are not available in all task panes.

Action Shortcut
Open the context menu

Ctrl + Shift + F10

Control + Shift + F10
Open the task pane options menu Ctrl + Space bar

Control + Space bar

Close the task pane

Ctrl + Space bar

and select close

Control + Space bar

and select close

Related Read: How to Recover Unsaved Excel Files

Excel in Your Career With These Microsoft Excel Hotkeys

Using these Microsoft Excel hotkeys, you can perform various actions in Excel, be it data entry or performing long calculations, quickly and effortlessly.

Let us know in the comments below if you found these Excel shortcuts helpful and if you will start using them the next time you are working in Microsoft Excel.

If you also use Word, knowing the best Word keyboard shortcuts can also come in handy and speed up your operations on the platform.

Frequently Asked Questions

Most of the keyboard shortcuts we mentioned should work just fine on Microsoft Excel 2007, barring a few new keyboard shortcuts.

If you still face issues with shortcuts, we recommend upgrading to the latest version of Microsoft Excel as you get access to brand new features and fixes.

Definitely yes, Microsoft PowerPoint is yet another popular Office app from the tech giant. We have already covered a list of some of the best Microsoft PowerPoint Shortcut Keys that you can check out to familiarize yourself.

There are literally hundreds, if not thousands, of Microsoft Excel Shortcut keys available. So, if you are looking for something like an Excel shortcuts cheat sheet, there is no better place than the official Microsoft support page. But remember something: While it sounds nice to know every single Excel shortcut key out there, it simply doesn't help you be more productive.

This is precisely why we have curated some of the best, most used, and most popular Microsoft Excel shortcuts in this article.


Was this article helpful?